Mindful Productivity: Preparing for Outsourcing


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I purposefully used the term mindful productivity to distinguish between being insanely busy and being thoughtful and deliberate about the work that I do and the projects that I take on. As a bustling solo-preneur, I wear a lot all of the hats in my company. I am a freelance writer creating website content for several clients, I am a blogger who manages a portfolio of blogs in different niche topics, and I’m also a marketer, an artist, a mom to three daughters and a woman who supports several non-profit causes.

With all of these things on my ‘plate,’ I must be deliberate and mindful about everything that I do. I am quickly approaching the point where I will no longer be able to do everything myself and still maintain this pace. What is the solution? The solution for me is going to be to hire someone so that I can regain some of the time that I spend doing tasks that must be done, but can easily be done by someone other than me. This will free me up to focus my time and talent on my core strengths.

Since I am not quite to the point of being able to hire an assistant, what I have begun to do is to carefully consider every item that gets added to my ‘to-do’ list. After prioritizing the order in which the tasks need to be completed, I mark down whether that is a task that I could hand off to someone else. Then as I do those tasks, I write a quick procedure guide for it if necessary. I may even start recording quick instructional videos to make this process quicker. So, by the time I am in the position to hire someone, I will be able to use the instructions that I have written up to get them started and save me the time of explaining it each time.

My plan is to first hire out the obvious time-sucking chores that don’t require any specialized knowledge such as laundry and housework (some of it). Then I would find a good VA to handle some of the marketing tasks, and website maintenance tasks. As a recovering perfectionist, I will have to learn to let some things go and have confidence in the fact that I don’t have to do it all myself.

So, if you’re a solo-preneur who has almost reached the limit of your capacity, consider the tasks that you do each day and start designating which ones could potentially be outsourced to free up your time and energy for more important tasks. Mindful productivity is all about balancing time–which is your most precious resource–and energy. Do what you love, love what you do and find someone else to do the rest.

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